Exams change

The university has approved several operational changes designed to improve academic integrity. They will take effect during the December 2004 final examination period for all undergraduate exams scheduled by the Examinations Unit and held in rooms under their jurisdiction.
The morning exam time slot will become 9 to noon instead of the previous 9:30 to 12:30 to accommodate the procedural changes described below.

On entry into the exam room, the invigilator will verify that the student’s name appears on the roster of students assigned to write in that room. Students will not be permitted entry to the room if their name is not on the roster.

The student will be assigned to a specific desk or seat. That seat number will be noted next to his or her name on the sign-in sheet.
After the exam has started, the invigilator will verify the student’s identity and have him or her sign in. ID cards will be collected and returned part of the sign-out process.

Students will not be able to turn in the exam or leave the room during the last 15 minutes.

When the exam time is finished, students must remain in their seats until the invigilator advises them that they can come to the desk to hand in their materials (this will be done in small groups).

At that time, the invigilator will verify that all of the required information has been filled in on the exam booklet, IBM answer sheet or the exam itself and will check this off on the roster/sign-in sheet next to the student’s name.

The invigilator will also check off on the sign-in sheet that the student’s exam materials have been handed in. The student will then sign out. The student’s ID card will be returned and the student will then be allowed to leave the exam room.

Invigilators will complete a Control Report Form designed to keep track of how many students wrote in the room (regular and deferred).
The count on this form should match the signatures obtained on the roster/sign-in sheet. The invigilators will be counting booklets/IBM answer sheets/exams before packaging them up for return to the instructors, Floor Supervisor or the Exams Office. When instructors pick up their exams, they will also be asked to sign the Control Report Form.

As there are now additional clerical functions required during the exam, each room will have at least two invigilators (one faculty member and one invigilator or two invigilators).

It is assumed that the non-faculty member will be responsible for the clerical work. However, it is critical that the faculty member remain in the examination room during the entire exam to ensure that students are being adequately supervised while the invigilator is attending to these additional clerical functions.