by Barbara Black
You can do your banking and make your airline reservations online. At
Concordia, you can order books from the Concordia Bookstore and put in
work orders online. Nowor in some cases, soonyou can put in
purchasing documents online, too.
The advantages of this innovation are obvious to anyone who has waited
while a paper purchase requisition circulates around the campus, going
through various stages of approval. Now, not only will most purchasing
documents be approved in seconds, your departmental budget will automatically
be updated. Theres also no need to distribute copies of forms to
Accounts Payable, Distribution and Purchasing Servicesit is done
The system applies to purchase requisitions, minor purchase orders (under
$1,000) and release authorizations (purchases made under a general contract
with a vendor).
Systems Analyst Mike Svensson, in Processes, Systems and Policies, reports
that Purchasing Services first selected test sites such as Chemistry and
Biochemistry, Electrical and Computer Engineering and Utilities and Energy
Conservation for feedback.
They then targeted high-volume areas of the university as the first users.
These include Purchasing, Library administration, Continuing Education,
Facilities Management, and certain departments in the Faculties of Arts
and Science and Engineering and Computer Science. More units will come
on-line this summer and fall.
The Banner Roll-out Team, comprised of members from Purchasing Services,
PSP and IITS have had positive feedback so far from many users, according
to Luc Métras, Senior Systems Analyst in IITS. It involves
the installation of some software, and this is intended for PC, but it
can also run on a virtual PC platform on the Mac.
The roll-out is part of the Banner financial system implementation. Some
training is required before starting to enter documents online. According
to Nick Doulas, Supervisor, Administrative and Support Services in Purchasing
Services, two or three training sessions are required. Please contact
Mike Svensson (3731), Nick Doulas (3629) or Luc Métras (7673) should
you wish to obtain additional information on this project.